Information available from Coltishall Parish Council


Information to be published

How the information can be obtained


Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

 This will be current information only

N.B. Councils should already be publishing as much information as possible about how they can be contacted.

Marlpit & Website


Who’s who on the Council and its Committees

 Marlpit & Website


Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

 Marlpit & Website


Location of main Council office and accessibility details

Contact Clerk see Marlpit & Website


Staffing structure

With the exception of Parish Clerk there are no paid employees.




Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum


Annual return form and report by auditor

Annual return displayed on notice boards.  Reproduced in Marlpit, on website and copies available from clerk.


Finalised budget

Copies distributed at meetings and available on website.



Minuted, copy of minutes available at meetings.  Copy precept request form held in file by clerk.


Borrowing Approval letter



Financial Standing Orders and Regulations

Copy held by each councillor and clerk.   Available for inspection on request.


Grants given and received

No grants given.  Grants received are minuted. Ongoing projects shown on website.


List of current contracts awarded and value of contract

Grass cutting contracts minuted and shown in budgets and distributed at meetings.


Members’ allowances and expenses

Approved and minuted at meetings.   Minutes on website.





Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)



Parish Plan (current and previous year as a minimum)

Work in progress


Annual Report to Parish or Community Meeting (current and previous year as a minimum)

On website and hardcopy available from clerk.


Quality status

Part of the long term plan 


Local charters drawn up in accordance with DCLG guidelines






Class 4 – How we make decisions

(Decision making processes and records of decisions)

 Current and previous council year as a minimum



Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Displayed on website and hardcopy distributed at calendar year end meeting.  Forthcoming meetings shown in Marlpit.


Agendas of meetings (as above)

Website and diplayed on notice boards around the village.


Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Available at parish meetings, on website, and a summary in the Marlpit


Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Council meetings are minuted; any supplementary reports would be appended to the minutes


Responses to consultation papers



Responses to planning applications

Held by the Planning Chairman, Doreen Snelling



None made by the parish council 





Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)


Current information only


(hard copy or website)


Policies and procedures for the conduct of council business:


Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements


A copy of the Standing Orders and Financial Regulations is held by every Councillor, by the Clerk, and available to view on request. 

A copy of the Code of Conduct is held by every councillor, the clerk, and available on request.


Policies and procedures for the provision of services and about the employment of staff:

 Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)




Information security policy



Records management policies (records retention, destruction and archive)



Data protection policies



Schedule of charges )for the publication of information)






Class 6 – Lists and Registers

 Currently maintained lists and registers only


(hard copy or website; some information may only be available by inspection)


Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)



Assets Register



Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils

None held; requests for disclosures would be recorded by Clerk.


Register of members’ interests

 Held by Clerk


Register of gifts and hospitality

 Not applicable





Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

 Current information only


(hard copy or website; some information may only be available by inspection)





Burial grounds and closed churchyards



Community centres and village halls



Parks, playing fields and recreational facilities



Seating, litter bins, clocks, memorials and lighting



Bus shelters






Public conveniences



Agency agreements



A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)






Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above










 Contact details:



 This describes how the charges have been arrived at and should be published as part of the guide.




Disbursement cost

Photocopying @ ..p per sheet (black & white)

Actual cost *


Photocopying @ ..p per sheet (colour)

Actual cost






Actual cost of Royal Mail standard 2nd class




Statutory Fee


In accordance with the relevant legislation (quote the actual statute)










 * the actual cost incurred by the public authority